Tournament Information

Player Dispensation

Girls are permitted to play in boys’ teams across all age categories, provided all regulations for that category are followed.

Age control

At least four weeks prior to the start of the tournament, the team leader off all 11v11 teams must submit a completed registration sheet via the online portal. This must include the full name, date of birth, and squad number of all registered players.

All players from non-Scottish teams must provide proof of age and identity. This documentation may be requested for inspection at any time during the event.

Failure to submit the required registration details or supporting documentation may result in the team being withdrawn from the tournament.

Guest Players

Number of Teams and Players

Due to high demand, the tournament enforces entry limits. For 4-a-side unlimited teams are permitted and 5-a-side formats,  no more than 3 teams may enter per ability group. For 7-a-side, each ability tier allows a maximum of two teams per age group. For 9-a-side, only one team per ability level is typically permitted per age group, depending on group size. Priority is given to teams that have both registered and paid their entry fee, and the official registration date is recorded as the date payment is received.

With more than 600 teams expected to participate, younger age groups in particular reach full capacity quickly, so teams are strongly encouraged to register early.

Squad size limits apply to each format. A 4v4 team must register at least four players and no more than seven. For 5v5, the minimum is five and the maximum nine. For 7v7, the range is seven to eleven. For 9v9, it is nine to fourteen. For 11v11, the squad must include at least eleven and no more than twenty players. Additional players may only be permitted under exceptional circumstances and must be approved by the Event Committee in advance.

Coaches Permitted

To comply with child protection regulations, each team may bring a limited number of team leaders or officials, all of whom must be registered via the team’s official login page before the event. A 4v4 or 5v5 team may bring two leaders, a 7v7 team may bring two leaders, a 9v9 team may bring three, and an 11v11 team may bring four. Only qualified leaders or officials approved by their national football body are permitted, and proof of qualifications may be requested during registration. All leaders will receive official passes at the tournament.

Awards and Prizes

Every player will receive a commemorative medal at the conclusion of their age group competition. Medals must be collected in person at the main venue, Duddingston Park, on the designated stage. Players taking part in Sunday finals at other venues will receive their medals there. The tournament does not post medals under any circumstances, and teams or players who miss the official presentation forfeit their awards. Full presentation times are available in the tournament app or from the venue coordinator.

All U8 to U12 matches will be played on a friendly, round-robin basis in accordance with Scottish Youth Football Association rules. No results will be recorded for these games.

It is customary, though not compulsory, for teams to exchange pennants or small mementos before matches, reflecting the festival’s spirit of friendship and goodwill.

Permits

All teams are encouraged to apply for a tournament permit through their local or national football association. While this may not mandatory for most teams outside of Scotland, following discussions with the SYFA, it is a requirement for all teams affiliated under SYFA regulations.

SYFA-affiliated teams must obtain a valid permit and upload it to their team portal (found here – The Edinburgh Cup login), no later than two weeks prior to the event. Failure to provide this will be considered a breach of SYFA regulations and will result in withdrawal from the tournament without a refund. 

Please find the permit request details below.

HERE

Visa Applications

Teams requiring visas must secure approval at least thirty days before the tournament begins and provide proof of approval within this timeframe. Failure to do so will result in the revocation of the team’s place and forfeiture of all fees paid. In some cases, the fees may be credited toward the following year’s event at the discretion of the organisers.

Live Streaming and Recording Policy

The Edinburgh International Cup prohibits all live streaming and match recording at event venues. This ban applies to all recording equipment, including Veo cameras and similar devices. Any participant or spectator using unauthorised equipment risks confiscation of the device, removal from the venue, or a charge of £5 per camera per game, which equates to approximately £300–£400 per device across the tournament. All participants and spectators are expected to comply fully with this regulation, and breaches may result in additional sanctions.

Insurance and Responsibility

All players must be insured for both matches and leisure activities. The tournament does not provide group insurance, and coverage must therefore include injury, illness, theft, damage to property, or communicable diseases. International participants from countries without reciprocal medical agreements with Scotland must obtain personal medical insurance before travelling. Teams are strongly advised not to leave money or valuables in changing rooms, as the organisers accept no liability for loss, theft, or damage.

Registration, Payments, and Fees

To secure a place in the tournament, teams must complete the full registration process and submit their entry fee via the official online system. Bank transfers are not accepted. Where the bank transfer option is selected, teams will instead receive automated payment links until full payment is received. The official timestamp of registration is recorded only upon receipt of payment.

Team approval is not automatic. A confirmation email is issued after registration, with a separate approval email sent within seven days. Teams placed on the standby list may either be awaiting committee review or entering an age group that has already reached full capacity.

Teams are responsible for registering in the correct age group. If a mistake is made and the correct age group is already full, no refund will be issued. Withdrawal after approval and payment is strictly non-refundable, although in exceptional cases a credit note may be granted. If a team is not approved or withdraws from the standby list, a refund will be issued less a 3.9% transaction fee.

By registering, all team leaders agree that the tournament service includes access to the online portal and full participation in the event.

Accommodation Regulations

Any teams travelling from across Scotland, the UK, or overseas are welcome to arrange their own accommodation if required, regardless of distance.

Important Notice:
Teams and individuals attending the event are not permitted to stay at Haven Holiday Park unless prior approval has been granted by the Edinburgh Cup team. This ensures the holiday park is aware of all groups staying on site.

Terms & Conditions apply:
Any team or individual who books accommodation at Haven Holiday Park without prior approval may incur an additional charge of £500–£1000 per team. In certain circumstances, teams may be withdrawn from the event or have their accommodation cancelled by Haven. Please ensure you submit a request and receive approval before making any booking.

When arranging accommodation, please ensure the provider has appropriate child safety and safeguarding policies in place. We make every effort to work with trusted accommodation partners who meet our standards and requirements to ensure the safety and wellbeing of all guests.

If you need support or recommendations, please visit Stay Social Stays website HERE or email hello@staysocialstays.com and the team will be able to help.

Cancellation and Force Majeure

If the event is cancelled or postponed due to circumstances beyond the organisers’ control, including force majeure events such as civil unrest, strikes, or communicable diseases, the organisers cannot be held liable for costs incurred by delegations, such as travel, accommodation, or other losses. In such cases, the organisers may either retain the full fees as credit toward a future tournament or provide refunds minus non-recoverable costs.

The tournament is not responsible for injury or economic loss arising from war, revolution, civil disturbances, or related causes.

Insurance Coverage

The 2026 Edinburgh International Cup is covered by Public Liability insurance provided by Sports Pathway Group. This does not extend to individual teams or participants, nor to person-to-person incidents such as personal accidents. Teams are strongly advised to arrange suitable insurance, including holiday coverage, for the duration of the event.

General Regulations

Dogs and other animals are not permitted at any venue, with the exception of assistance dogs. Alcohol, barbecues, and smoking are also strictly prohibited. All participants, officials, and spectators must comply fully with these regulations at all times.